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Privacy Policy

Last updated: March 2026

1. Who We Are

Polydemy Conversation Lab ("Polydemy", "we", "us") operates the website polydemy.com and provides language speaking practice services. This privacy policy explains how we collect, use, and protect your personal information.

2. Information We Collect

When you apply to join a speaking group, we collect:

  • Contact information: your full name, email address, and WhatsApp phone number
  • Language preferences: your target language and current level
  • Learning context: your learning situation and background (optional)
  • Consent preferences: your communication preferences

We also automatically collect basic technical data when you visit our website (IP address, browser type, pages visited) through standard server logs.

3. How We Use Your Information

We use your information to:

  • Contact you on WhatsApp to discuss your application
  • Match you with an appropriate speaking group
  • Manage your participation in speaking sessions
  • Send you language learning tips and updates (only if you opted in)
  • Improve our services

4. How We Share Your Information

We do not sell your personal data. We may share your first name and language level with your assigned teacher and fellow group members for the purpose of conducting speaking sessions. We use third-party services for email delivery and website hosting.

5. Data Retention

We keep your application data for as long as you are an active participant, plus 12 months after your last session. You can request deletion of your data at any time by contacting us.

6. Your Rights

Under GDPR, you have the right to:

  • Access the personal data we hold about you
  • Correct inaccurate data
  • Request deletion of your data
  • Withdraw consent for marketing communications
  • Request a copy of your data in a portable format

7. Data Security

We use industry-standard security measures to protect your data, including encrypted connections (HTTPS), secure database storage, and restricted access to personal information.

8. Contact Us

For any questions about this privacy policy or to exercise your rights, contact us at:  polydemyeu@gmail.com